(As of January 20, 1991, last major revision prior to recent dues increase)
( Dues levels were raised in 2007 by a vote of the Society. All dollar amounts indicated with a " * " will be updated as soon as the Treasurer hands me the written info to transcribe from. )
0. Death will not release you.
1. Weekly dues are $3.00.
2. Monthly dues are $10.00.
3. Annual dues are $100.00.
4. Lifetime dues are $1000.00.
5. Minimum lifetime dues payments are $25.00. *
6. Minimum combined annual dues and lifetime dues payments are $140.00. *
7. Annual Voluntary Active Membership Fees are $10.00. *
8. Lifetime Voluntary Active Membership Fees are $100.00. *
9. Membership application fee is $5.00. *
10. Associate Friend donation amount is $40.00. *
11. Supporting Friend donation amount is $100.00. *
12. Patron Friend donation amount is $300.00. *
13. Patron Saint donation amount is $1,000.00. *
14. Other Donations
--1. Sacred Object donation amount is $2,000.00. *
--2. Heavenly Body $3,000 *
--3. Celestial Anomaly $5,000 *
--4. Supernova $7,000 *
--5. Dark Universe $11,000 *
15. Maximum discretionary amount is $500.00. (By-Laws, Article VI, Section 1) *
16. This space intentionally left blank.
17. The By-Laws shall be kept in print and available.
18. The title Treasurer shall be pronounced Chancellor of the Exchequer.
19. Standing rule 18 shall be ignored.
20. No it won't.
21. Lack of Money is not Death.
22. Yngvi is a Louse!
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23. LOSCON RULES
--1. The Loscon is the proprietary convention of the LASFS, Inc.
--2. Election of the LOSCON Chair
----a. Anyone wishing to chair a LOSCON shall submit a bid to the LASFS Board of Directors.
----b. Bids should be submitted within 90 days following the second preceding LOSCON. In the absence of bids during this time, the LASFS Board of Directors may extend the period of submission for another eight months or for any period less than that.
----c. The LASFS Board of Directors shall forward to the membership for election, after the aforementioned 90 day period, all qualified bids to chair LOSCON. Election shall be by simple majority of those members present and voting; in case of more than two bids to chair the same LOSCON, an automatic runoff ballot shall be used to determine a majority.
--3. Comptroller may advise the Loscon Committee as to changes needed for fiscal responsibility. If differences between the Comptroller and the Loscon Committee are not reconcilable, the Comptroller shall bring the matter(s) before the LASFS Board of Directors. The Board shall review the matter(s), and may require compliance with their recommendations. The Loscon committee will submit an interim final financial report to the Comptroller by January 31 following its convention, and a final report by February 28. The final report will summarize revenue and expenses of the convention, list accounts receivable and outstanding checks, note whether there are any other unpaid Loscon expenses, and include the committee's recommendations for pass-on memberships. Pass-ons will be reported to the next Loscon and included in its membership.
--4. The LOSCON Chair may be required to report to the LASFS Board of Directors at the Board.s request.
--5. The LASFS Board of Directors may, by majority vote, impeach the Chair of LOSCON and present the matter to the membership for resolution. Upon impeachment of the LOSCON Chair, the Chair may no longer obligate the Society or the LOSCON in any degree. A Special Meeting of the Society shall be called, at which a majority of those present and voting may remove the Chair. Upon the resignation or impeachment of the LOSCON Chair, the LASFS Chairman of the Board, or the Chairman's designee, shall serve as Chair Regent of LOSCON.
--6. If the resignation or removal of the LOSCON Chair occurs 90 days or more before the LOSCON, a special election shall be held to replace the Chair.
----a. At the first meeting of the Society after the vacancy of the Chair, the LASFS Chairman of the Board shall call for bids to chair the LOSCON. Such bids must be submitted within the following 14 days.
----b. A Committee of the LASFS Chairman of the Board, the LASFS Comptroller, and the LASFS President shall review the bids and forward all qualified bids to the membership for election at the third meeting following the vacancy.
----c. A majority of the membership of the Society present and voting at the aforesaid third meeting following the vacancy of the LOSCON Chair shall elect the replacement.
--7. The LASFS, Inc. assumes financial responsibility for LOSCON.
--8. The Board will appropriate seed money at its meeting following the club's selection of a Loscon Committee, and the funds will be disbursed to that Loscon's Treasurer for deposit in the convention account. The seed money will be repaid before determining the amount of the convention's surplus funds. Then, if surplus funds exceed $2,000.00, up to 25% of the excess may be used to reimburse committee and staff expenses incurred at the convention. Loscon will repay any facilities deposit made by LASFS on its behalf before calculation of its "profit."
--9. The Chair of LOSCON has the authority to appoint or remove LOSCON Committee members.
--10. The LOSCON Chair and Committee shall selection Guests of Honor and the Site of the LOSCON, and shall have the responsibility and the authority to plan and implement convention activities. Implementation may include contracting for goods and services needed by the convention. However, contractual obligations over $500.00 shall require the signature of both the LOSCON Chair and the LOSCON Treasurer; contractual obligations over $2,000.00 shall require, in addition to the signatures of the LOSCON Chair and the LOSCON Treasurer, the signature of the LASFS Comptroller. All contracts shall be in the name of LOSCON, not in the name of an individual. LASFS, Inc. assumes no financial responsibility for contractual obligations in violation of this section.
--11. A Weapons Policy for LOSCON shall be presented as part of any bid to chair LOSCON. The Policy shall be published in all Progress Reports and in the Program Book of the LOSCON for which the bid it accompanies is accepted.
--12. A subcommittee appointed by the LASFS Board of Directors shall approve all LOSCON Hotel contracts.
--13. All records for Loscon shall be completed and turned over to LASFS by the second Sunday in March of the following year.
--14. Pass-ons.
----a. Loscon #X may pass on to Loscon #X+1 the names of committee, and of volunteers working a predetermined minimum number of hours, for free memberships in Loscon #X+1. The number of these pass-ons shall not exceed ten percent of the total membership of Loscon #X, except with LASFS Board approval for an exception to this rule.
----b. A list of committee and volunteers to be passed on from Loscon #X shall be given to LASFS and to Loscon #X+1 by the second Sunday in March of the following year. It is recommended that a final review be held prior to the compilation of such a list.
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24. In accordance with the practice of past years, any member present on the club property on meeting nights after 7:00 p.m. is liable for dues.
25. Smoking.
--1. Smoking of tobacco and/or any other noxious substance is forbidden in all interior areas owned by LASFS Inc. at all times;
--2. Sanctions and/or penalties for violations of this policy shall be determined by the Board of Directors of LASFS, Inc.
26. Board Nominations
--1. Nominations for Directors of the Society shall be held on the last Regular meeting of the Society previous to the meeting during which the Election of Directors takes place. Nominations shall be closed at the conclusion of that nominating session and shall not be re-opened prior to the Election.
--2. The following shall be required regarding regular elections for Directors of the Society:
----a. Nominators shall be required to explain the reasons for the proposal of a candidate.
----b. Nominees, in person or through intermediaries, shall be required to explain their qualifications and intentions for the fulfillment of the office of Director.
--3. Records shall be kept detailing the attendance of Directors, and shall be made available for examination by the Society.
27. The Millennium Awards
--1. Administration
----a. The LASFS Board of Directors shall appoint an "Administrator of the Millennium Awards" (hereafter, "the Administrator"). All paperwork regarding the Millennium Awards shall be funnelled through the Administrator. The Board may remove the current Administrator at any time for sufficient cause. Whenever the office of administrator is vacated the Board shall appoint a new one.
--2. Nominations
----a. The Administrator shall collect and compile nominations of eligible works throughout the year. Nominations may be made by any standard LASFS member. Nominations officially close at the end of January of the year following the award year, but any panel may choose to consider additional eligible works at any time until they have selected the award finalists. Such late consideration is entirely at the discretion of the panel.
----b. Any work is eligible only for the award year it is first released to the public via commercial distribution. In the case of "performed" works (movies, songs, etc.) a new performance may be considered a new work if it is substantially different from previous performances. In the case of stage presentations, the first performance in Los Angeles County shall be considered a new work, as it marks the first opportunity for the majority of LASFS members to see the work. The Administrator shall determine the year of eligibility of any work including the determination of when differences in a work are sufficient to qualify it as new.
----c. Any work of speculative fiction in any medium is eligible. No definition of "speculative fiction" is attempted herein. Broad interpretation of the term is encouraged. The final determination of whether a work qualifies as speculative fiction is to be made by the panelists considering the work.
--3. Panel Selection
----a. The administrator will select panels, which will be empowered to select the finalists from the lists of nominated works. Multiple panels will be selected in order to minimize the range of works that need to be reviewed by the panelists; this shall be done by grouping the award categories for which a panel will be responsible on the basis of the medium in which the work was done. Each panel will have a list of the categories for which it is responsible. Each panel will consist of from three to seven individuals with a preference for an odd number.
----b. The administrator is automatically included on all panels. There is no restriction preventing anyone from serving on more than one panel but only LASFS members may serve on a panel.
----c. At the last regular LASFS business meeting of January in the year following the award year, the panels, as selected by the Administrator, will be subject to a vote of ratification by the Society. The members in attendance will be told, for each panel, the categories for which the panel is responsible and its membership. Eligibility to vote shall be determined in the same manner as for procedural elections. The election may be resolved with a simple show of hands, with a separate vote made for each panel. Ratification is made by a simple majority. If any panel is not ratified by the membership it shall fall to the Board of Directors to determine how a replacement panel will be selected.
----d. Panels will go through the nominees in their categories and select up to five finalists for each category. The list of finalists will be given to the Administrator. If any panel is unable to reach a decision, the Administrator will inform the LASFS Board that a panel is deadlocked and the Board will empower a new panel which may or may not consist of some, or all, of the same members and may or may not contain new members. The Administrator will announce the finalists for awards; such announcement being made both to the finalists and in a general press release.
--4. Winner Selection
----a. The Administrator will prepare a printed list of finalists, randomly determining the order of appearance within each category. The list will presented to the Society, at a regular meeting, and entered into the minutes. Copies of the list will be made available for any member who wants one. The Society will be instructed to review these works so that they may vote on them in an informed manner. A meeting, not less than six weeks from the presentation of the list of finalists, will be designated by the President as the voting meeting. Ballots will be disseminated and collected at the designated meeting and at all Society events for a month following. The ballots will be marked preferentially within each category. The ballots will be tallied in private by the Administrator, the Treasurer and the Chairman of the Board using an automatic runoff system. The winners will not be announced prior to the official awards presentation.
--5. Awards Presentation
----a. The Administrator will arrange for the awards to be formally announced, either by arranging an awards ceremony or by arranging for the announcement to be made at a fan-oriented convention in the western part of any of: Canada, Mexico or the United States. The location and type of presentation must be approved by the Board of Directors of the LASFS. Upon announcement of the winners the Administrator will send out press releases to both genre and mainstream publications and will arrange for delivery of the awards to any recipients that did not collect them at the awards ceremony or formal announcement.
----b. The minimum award presented will consist of a certificate which shall include the name of the winning work, the name of the artist receiving the award, the category of the award and the signatures of the LASFS Chairman, the LASFS President and the Administrator.
28. LASFS Financial Fund Reorganization
--1. The Los Angeles Science Fantasy Society hereby reorganizes its financial funds into a new building fund to be called the Century Fund and a separate Operational Fund.
--2. Pursuant to the By-Laws of the LASFS, Article VI: Miscellaneous, Section 1: Finances, the President shall appoint members to handle and account for the Century Fund and the Operational Fund, in conjunction with the Treasurer, pursuant to Article IV: Procedural officers, Section 8: Treasurer.
--3. The Operational Fund upper limit shall be set at $15,000.00. The Operational Fund shall be used for regular club business and maintenance of existing facilities.
--4. Whenever the Operational Funds exceed $15,000.00, the excess amount shall be transferred to the Century Fund at least quarterly by the Treasurer. Donations specified for the Century Fund must be placed in the Century Fund. Century Fund monies may not be transferred to the Operational Fund. Interest earned to the Century Fund shall accrue to the Century Fund.
--5. The purpose of the Century Fund is to provide funds for the expansion of the premises of the LASFS either through the purchase of real estate, purchase of a new clubhouse, or the construction of a new clubhouse. The Century Fund may also be utilized to provide a resource of emergency recover for the LASFS.
--6. The Century Fund initial goal amount is set at $100,000.00.
--7. The Century Fund monies may only be expended with a majority of the Board of Directors at a specially called and notified meeting of the Board of Directors, and a 2/3 majority approval of the active membership attending a Special Meeting.